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Satisfactory Academic Progress Policy
BRAZOSPORT COLLEGE SATISFACTORY ACADEMIC PROGRESS POLICY

 

Students receiving financial assistance funded by the federal or state government must maintain Satisfactory Academic Progress (SAP) toward a degree or certificate. A student's entire academic history, including coursework taken at other institutions of higher education (college/trade school), is considered in this policy even if financial aid was not received or courses are not transferrable. Transcripts for students on financial aid are checked after each semester to ensure compliance with this policy.

Requirements to Meet Satisfactory Academic Progress

Students must declare a major and/or be taking courses in a transfer curriculum to receive aid. Financial aid will be authorized only for required courses, approved electives or pre-requisites in the student's major or course of study. Financial aid will pay for only one repeat of a previously passed course (grade of "D" or higher). Students must maintain a 2.0 cumulative grade point average.  Incomplete ("I") grades are handled on a case by case basis.  Incomplete credit hours will be weighed as "F" grades until completed and posted on the student's transcript. Students must complete at least 75% of courses attempted (or a minimum of nine (9) credit hours) for each semester of past/present enrollment.

Transitional Coursework: A passing/credit grade must be attained for each transitional course attempted. All transitional courses will be counted as attempted hours. NOTE: Students are allowed a total of twenty-seven (27) attempted transitional hours, including transitional coursework taken at other institutions.

Students must complete their degree/certificate, or transfer to a four-year institution, within a maximum time-frame of 90 attempted/earned hours with the exception of the Bachelor of Technology (BAT) students who will have 180 hours.

Students who withdraw or are withdrawn from all courses, receive a grade of "F" in all courses, or receive a combination of all "W" and "F" grades in all courses, may be required to repay a portion of funds received for the semester as required by the Federal Department of Education Return to Title IV regulations. Additionally, these students are not considered to be making satisfactory academic progress.

Failure to Meet Satisfactory Academic Progress Standards

Financial Aid Warning (formerly Probation):

Students will be placed on financial aid warning if satisfactory academic progress is not achieved as defined above. Students may still receive financial aid while on financial aid warning. Students admitted on academic scholastic probation from previous institutions will be placed on financial aid warning. Students will be removed from financial aid warning and placed in good standing at the end of the next semester enrolled if satisfactory academic progress is met.

Financial Aid Suspension:

Students not meeting SAP after a period of financial aid warning will be placed on financial aid suspension. Students are not eligible to receive financial aid while on suspension status. Students admitted on academic scholastic suspension from previous institutions will be placed on financial aid suspension.

To be reinstated for financial aid, the student must enroll for a minimum of six semester credit hours during one individual semester at his/her own expense, raise his/her cumulative GPA to 2.0 (if placed on suspension due to GPA) and must fulfill the SAP requirements OR appeal their suspension status.

Appeal of Financial Aid Suspension:

Students may submit a written appeal to the Financial Aid Appeals Committee to request reinstatement of financial aid eligibility along with the Appeal form from our website. Students with extenuating circumstances, such as extended medical confinement or serious illness or death of a member of the student's immediate family, will be considered. Students who have exceeded the maximum time-frame will be considered if there is evidence of a change of major or other extenuating circumstances. Students that have already received an associate degree or higher may not appeal change of major. Students must meet with a college counselor/advisor to obtain a degree audit to determine successful completion of the degree/certificate while meeting all SAP requirements. A copy of the degree audit must be submitted with the appeal.

Financial Aid Probation:

Students who have an appeal approved will be placed on financial aid probation for a period of one semester. Students may receive financial aid while on financial aid probation. Students will be removed from financial aid probation and placed in good standing at the end of the next semester enrolled if satisfactory academic progress is met.

If a student's appeal is not approved, they must adhere to the requirements of regaining SAP eligibility: enroll in a minimum of six semester credit hours during one individual semester at his/her own expense, raise his/her cumulative GPA to 2.0 and fulfill the satisfactory academic progress requirements.

Program Review

After attempting 45 credit hours, students will be placed on Financial Aid Review. Students will be eligible for financial aid while on review provided they are meeting SAP requirements. Students must meet with a college counselor/advisor to obtain an official degree audit of the courses required to complete his/her degree. Only required courses will be eligible for financial aid.

Review students must submit current schedule of coursework EACH semester to the financial aid office prior to the payment deadline before financial aid will be released.

 

Students will be notified via email and on their myBC student account of their SAP status. It is the student's responsibility to be aware of their SAP status and requirements to remain eligible to receive financial aid.

 

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