ACCESSING CAMPUS

As a reminder, all campus personnel, who must access campus facilities to perform job functions that cannot be done remotely, and has proper VP approval, shall adhere to the following procedure.

1. Only campus safety should be unlocking doors and allowing building access.
   When arriving on campus, immediately contact security at 979-230-3030 or 979-236-3959. Provide your name, contact number and what building you need to access to. Please allow them to unlock the door for you. Also inform the officer where you’ll be working on campus and approximately for how long.
2. Complete the work you need to complete. Please do not stay on campus longer than necessary.
3. Please remain in your work area. If there is a need to go anywhere else on campus besides your office or work area, please inform campus safety.
4. When you are ready to leave campus, contact security again and let them know you’re leaving. Please leave the building through the same door you entered. They will come and secure the building once you have left.

Please remember, employees can only be on campus to complete needed work they cannot do remotely and should stay only while completing such work.

Thank you for your patience and understanding. Campus safety knows this is a significant change and appreciates your willingness to enact this change for the safety of our community.

EMAIL GUIDELINES

During a time when so many of us are now working remotely, we are going to continue to receive digital attacks with spamming and phishing emails. We have to do our part in being vigilant and using extreme caution when receiving emails with links in them. Please review the following guidelines when using your college email:

• Do not click on links or enter your credentials into anything that doesn't have a ‘brazosport.edu’ web address.
• Slow down and read things before you start clicking. There are a lot of clues in spam emails including grammar problems, who sent the email, no signature that includes the name of someone in IT, etc. that are obvious.
• Before clicking any link, hover over the link to see where it’s really linked to if you are using a desktop computer, laptop or something when reading your college e-mail. It is harder to hover over links to check them on phones and tablets, so be extra cautious when checking emails on mobile devices.
• Do not use your BCNET password in conjunction with your BC email address for other systems and software. This combination allows attackers straight into our BCNET system. You may use your college e-mail address in other systems like Knowbe4, Zoom, etc., just please do not use the same password as BCNET.
• Take the refresher training to help avoid clicking on the phishing e-mails. We know many of you are busy, but we hope you can find a few minutes in your schedule to help retrain and refresh on this topic. You will receive an e-mail from
  ‘do-not-reply@training.knowbe4.com’ asking you to log in and complete training.

If you have clicked on any links or replied to any suspicious emails with private information, please contact the Helpdesk immediately. They will be happy to work with you to figure out if there are any problems and to help you take action to minimize problems or impacts.

MAY MINIMESTER, SUMMER (I, II,11-WEEK) & FALL REGISTRATION

Priority registration is coming up! Priority registration for May Minimester, Summer (I, II, 11-week), and Fall starts April 6th. Please check the registration schedule below:

During altered operations, registration will only be online and is open 24 hours a day, seven days a week.

INFORMATION TECHNOLOGY

Information Technology has been instrumental in helping provide the technology we’ve needed to operate remotely. Please review the latest updates and tips from I.T.

• I.T. is happy to provide any support that you need. Please do not hesitate to let them know what they can do to help things work better for you. If you are having problems, please report them so that they can help correct any issues. 
• Please do not call 911 from your softphone from off campus. This may delay first responders in locating you since your extension is in their database as being on campus. If you need to call 911 from the softphone, make sure you clearly identify your location and tell them that their system may incorrectly show your college office as the location rather than your off-campus location.
• I.T. still has laptops available for employees. Anticipating changes in travel restrictions, they are asking everyone to come in before Wednesday. However, we understand that education activities are considered essential travel. We can also arrange delivery in some circumstance. However, initial checkout of a laptop has to happen on campus. Please contact the Helpdesk to make an appointment before coming to campus to get a laptop or other technology support. 

This Friday all I.T. support on campus is by appointment only. No Helpdesk or user support staff are scheduled to be on campus this Friday. This is subject to change depending on needs.